When part of your process goes to a job-worker, the material doesn't stop being yours — but in most systems it disappears from stock the moment it leaves the gate. Fast Inventory keeps it visible: material sent out sits in a subcontracted store as work-in-progress at the vendor, tracked until it returns as finished goods, unused excess or a general return, with every movement on a challan or gate pass. One configurable system, cloud or on-premise, India and worldwide.
Once goods go out on a challan, most systems drop them from stock. The material is still yours and still owed back, but it no longer appears anywhere you can see.
When goods come back, is it a completed job, unused excess, or a general return? Without a way to book each type, the account of what went out never closes cleanly.
Material sits with several subcontractors and nobody has a live view of how much is where, or how long it's been out. Follow-up is a phone call, not a report.
With no running trail of challans out and returns in, matching what was sent to what came back becomes a manual reconstruction from paper — every single year.
Material follows one controlled loop: out on a challan, held as WIP at the vendor, returned as finished goods, unused excess or a general return, then reconciled — every leg on the ledger.
Fast Inventory gives job-work businesses the one thing spreadsheets can't — a live account of material that's left the building but hasn't left your ownership.
Issue material to a subcontractor on a challan or gate pass and it moves into a subcontracted store — a configured location that keeps the goods as your stock, held at the vendor. It's counted as inventory you own, valued as inventory you own, and available to report on, even though it's physically miles away. Send material for machining, coating, plating or assembly and none of it drops off your books.
Material lying with a subcontractor shows as work-in-progress in its subcontracted store, so you can see what is out at each vendor, how long it has been there, and what is still owed back. Ageing surfaces the jobs that have been out too long, so follow-up is a filtered report rather than a round of phone calls — and a shortfall shows up while there's still time to chase it, not at reconciliation.
What comes back from a subcontractor is rarely just one thing. Fast Inventory books each type against the original outward challan: finished goods when the job-work is done and the processed part returns; unprocessed excess when more was sent than consumed; and a general job-work return for anything else that comes back. Because each is tied to the challan it left on, the account of what went out closes cleanly instead of leaving a floating difference.
Outward and inward job-work movements run on a challan or gate pass and post to an immutable stock ledger — nothing editable, everything serial-numbered. Sent-versus-returned reconciles per challan and per vendor, so year-end isn't a paper reconstruction. When a job-worker or auditor queries a quantity, you produce the exact trail of what left, what came back, and when.
Reports show what's still out at each vendor, ageing of material sent, and sent-versus-returned per challan, so nothing quietly stays out for months. And because subcontracting is usually one step inside a larger make, the subcontracted store sits on the same engine as your production stores — when Fast Production runs alongside, the job-work leg slots into the work order instead of living in a separate book.
Codes, UOMs, valuation and packaging for raw material, semi-finished and finished parts — so material sent for job-work stays valued while it's out.
Challan-based transfer, gate pass in and out, material issue and the three job-work return types — every leg on one engine and one ledger.
A configured store that holds material lying at the vendor as visible WIP — so it stays your valued stock, tracked per subcontractor and per job.
Sent-versus-returned reconciled per challan and vendor, and physical counts that record variance and adjust — so the books always match what's really out.
Outstanding-at-vendor, material-out ageing, and sent-versus-returned reports, plus valuation of stock lying with subcontractors.
With Fast Production alongside, the job-work leg slots into the work order on the same engine, so subcontracting is part of the make, not a side book.
It moves out on a challan or gate pass into a subcontracted store, so it stays your valued stock lying at the vendor — tracked per subcontractor and per job, not dropped from inventory.
Three: as finished goods when the job-work is done, as unprocessed excess that wasn't consumed, or as a general job-work return — each booked against the original challan.
Yes. Material lying with a vendor shows as WIP in its subcontracted store, with ageing and outstanding-to-return, so a shortfall shows up early, not at reconciliation.
Every outward and inward runs on a challan or gate pass and posts to an immutable ledger — nothing editable, all serial-numbered — for a full audit trail.
Yes, per challan and per vendor. What was sent always ties to finished goods plus unused excess plus general returns, so a challan closes clean rather than leaving a floating difference.
Either. Fast Inventory runs cloud and on-premise for manufacturers and subcontractors across India and worldwide, and connects to the rest of the Fast Suite.
Run raw material to WIP to finished goods across production, FG and scrap stores, with issue-vs-consumption, lot/FIFO and the FG slip.
Learn moreWhen a job-work part must be traceable, add full item- and process-code genealogy and an immutable, optionally blockchain-backed ledger.
Learn moreKeep tooling, spares and consumables in their own stores, counted the right way for each — apart from job-work material out at vendors.
Learn moreRetail, 3PL, project- and warehouse-wise, cold chain and more — every inventory scenario Fast Inventory configures for on one engine.
See all solutionsA 30-minute demo — your job-workers, your challans, your movements on screen. See material sent out, WIP at the vendor, the three return types and reconciliation work as one system.
