Record stock in named batches, each with its production and expiry dates. An expiry dashboard buckets your lots by window — today, this week, this month, this quarter — so near-expiry stock rises to the top. And FEFO issue makes the rule automatic: expired lots are excluded, and the nearest-expiry batch goes first. Hold or quarantine a lot to fence it off without moving a single unit. Built for pharma, food, chemical and dairy.
Lot and expiry control isn't a separate chore — it rides the same movements you already post, and turns them into a picture of what has to move now. Learn the fundamentals in our guide, what is inventory management software.
Batch-controlled goods carry more than a quantity. Each lot records its batch number, its production date and its expiry date, captured the moment stock is received and carried with it through every movement. So instead of only knowing you hold 500 units, you know which batches make up those 500, when each was made and when each runs out. That single layer of detail is what makes recall, near-expiry action and first-expiry-first-out issue possible at all.
A long list of batches tells you nothing until it's sorted by urgency. The expiry dashboard groups available lots into windows — already expired, today, this week, this month, this quarter and beyond — so the stock that needs attention rises to the top. Your team stops scanning spreadsheets for dates and starts working the near-expiry buckets: what to push today, what to watch this week, what is safe. Acting on those buckets early is the difference between selling stock and writing it off.
FEFO — first-expiry-first-out — means the batch that expires soonest leaves first, no matter when it arrived. Fast Inventory makes it automatic at the point of issue: expired lots are excluded as a hard eligibility filter, and the lots that remain are ordered by expiry so the nearest-expiry batch is offered first. Nobody has to remember which batch is oldest, and good stock stops ageing past its date while newer stock ships ahead of it. It's discipline the system enforces, not a habit you hope people keep.
Sometimes stock is physically there but shouldn't be shipped — pending a QC decision, a customer claim, or because it's damaged. A lot status flag handles it cleanly: mark a lot available, hold, quarantine or damage, and a held lot drops out of availability so FEFO and issue skip it entirely — while the quantity stays exactly where it is, never moved and never deleted. Release it back to available when the decision is made. It's the honest way to quarantine stock without distorting your on-hand balance.
Stock recorded in named batches, each with its own batch number and quantity, so you always know which lots make up an item's on-hand.
Every lot carries a production date and an expiry date, captured at receipt and carried through each subsequent movement.
Available lots grouped by window — expired, today, this week, this month, this quarter and beyond — so urgency is obvious.
Eligible lots ordered by expiry so the nearest-expiry batch is offered first — first-expiry-first-out, enforced at issue.
Expired lots are filtered out of eligibility, so an out-of-date batch can never be issued by mistake, however busy the store.
Flag a lot to remove it from availability pending QC or a claim — the quantity stays put, never moved and never deleted.
An append-only lot ↔ location ↔ status trail keeps each batch's whereabouts and state, for recall and traceability.
WhatsApp and email alerts push near-expiry lots to the people who can act, so stock is moved before it's written off.
Purpose-fit for pharma, food, chemical and dairy, where batch recall, shelf life and FEFO discipline are non-negotiable.
When batches and dates live in a spreadsheet, expiry is a surprise and FEFO is a good intention. Here is what real lot and expiry control changes.
Lot or batch tracking records stock in named batches, each carrying its own production date, expiry date and batch number, on top of the plain quantity balance. So instead of only knowing you hold 500 units of an item, you know which batches make up those 500, when each was made and when each expires. That detail is what makes recall, near-expiry action and first-expiry-first-out issue possible, and it is captured at goods receipt.
FEFO — first-expiry-first-out — means the batch that expires soonest is issued first, regardless of when it arrived. Fast Inventory enforces it at issue: expired lots are excluded as a hard eligibility filter, and eligible lots are ordered by expiry so the nearest-expiry batch is offered first. That stops good stock ageing past its date while newer stock is shipped ahead of it.
The expiry dashboard groups available lots into windows — already expired, today, this week, this month, this quarter and further out — so the batches that need attention rise to the top. Instead of scanning a long list, your team sees at a glance what has to move now, what to watch, and what is safe, and can act on the near-expiry buckets before stock is lost. Near-expiry WhatsApp and email alerts push the same information to the right people.
A lot can be flagged available, hold, quarantine or damage. Marking a lot hold, quarantine or damage removes it from availability so it can't be issued — but the quantity stays exactly where it is and is never moved or deleted. It's the clean way to fence off stock pending a QC decision or a claim, without distorting your on-hand balance.
Any operation where a batch and a date matter — pharma, food and beverage, chemical and dairy especially, where recall, shelf life and FEFO discipline are non-negotiable. Fast Inventory runs cloud or on-premise and suits manufacturers, distributors, traders, 3PL and warehousing businesses across India and worldwide.
Live demo of batch tracking, the expiry dashboard buckets and FEFO issue — on your own items and lots. Cloud or on-premise, no generic slideshow.
