Fast Inventory tracks every pharma batch from goods receipt to recall. Each lot carries its batch number, production and expiry dates; issue follows FEFO so near-expiry stock goes first; quarantine holds ring-fence QA-pending batches; and an immutable stock ledger makes any batch traceable, forward and backward, in one click. Built for pharma distributors, manufacturers and 3PL stores.
Near-expiry stock ships while short-dated stock sits forgotten, and when a customer asks which batch they received, no one can prove it without hours of digging.
Pickers grab the nearest carton instead of the nearest-expiry lot, so short-dated stock quietly expires on the shelf and gets written off as loss.
Batches awaiting QC release, under test, or damaged get issued by mistake because nothing in the system blocks them from being picked and dispatched.
When a batch is flagged, tracing every receipt, issue, location and customer it touched by hand is slow, stressful and easy to get wrong.
Every batch follows the same controlled path — receive, hold, release, issue by FEFO, and trace — so a distributor moving finished packs and a manufacturer holding APIs both work from one accurate, valued and traceable stock record.
Fast Inventory is cloud and on-premise inventory management software for manufacturers, distributors, traders and 3PL and warehousing businesses of every kind, across India and worldwide — this page shows how a pharma store runs the batch cycle end to end.
Each pharma item on the item master can be batch-controlled. When it's received, the goods receipt creates a lot carrying its batch number, production and expiry dates, vendor and COA reference — and links to the receiving location. Stock is then held as a running per-location balance plus lot-level detail, so you always know how much of a batch you hold, where, what it's worth, and when it expires.
Issue follows FEFO — first-expiry-first-out. When you raise a material issue slip, expired lots are hard-excluded and eligible lots are ordered nearest-expiry-first, so the right batch leaves the shelf without anyone deciding by eye. A lot-expiry dashboard buckets available batches by expiry window — today, this week, this month, this quarter and beyond — so near-dated stock is actioned before it turns into a write-off.
Every lot carries a status — available, hold or quarantine, damage, or closed. A batch set to hold is excluded from availability instantly, without transferring or writing off a single unit, so QA-pending, under-test or damaged stock cannot be picked or issued. When QC releases the batch you flip it back to available, and the quarantine-to-release trail stays on the lot for audit.
Every posting — receipt, issue, return, transfer, adjustment — writes a serial-numbered row into the immutable stock ledger, stamped to the item, batch, location and value. Nothing is silently editable; a correction is a new, reversing entry. For full-traceability sites the ledger can run in an optional blockchain mode, so batch history is tamper-evident and a recall trace runs in minutes.
Dhruv AI is the Fast Suite's AI analytics layer. It gives store and QA teams a role dashboard over live stock, batch and expiry data, a natural-language chat that turns a plain-English question into a query — validated through a read-only security sandbox so the AI can read but never change stock — and clustering that groups movement and adjustment remarks into labelled themes, so expiry risk and non-moving batches surface early.
Codes, UOMs, tax group, valuation and min/max reorder levels for every drug, API and packaging item — batch-controlled where it matters.
Batch and expiry on every lot, an expiry dashboard that buckets near-dated stock, FEFO issue and hold/quarantine status control.
Goods receipt, material issue and return, stock transfer, gate pass and adjustment — each stamped to the batch in the immutable ledger.
Cycle and annual counts record system-vs-physical variance by batch, reconciled with a controlled adjustment — the count never edits stock by itself.
Stock ledger, valuation, aging, non/slow-moving, ABC analysis, reorder-level and lot-expiry reports for stock, purchasing and QA teams.
1D/2D and QR batch labels, RFID and NFC, handheld scanning, and an optional blockchain-mode ledger for tamper-evident batch history.
Yes. Every goods receipt creates a lot with batch number, production and expiry dates and COA reference; stock is held as a running balance plus lot-level detail, so you know how much of a batch you hold, where, and when it expires.
Issue follows first-expiry-first-out — expired lots are hard-excluded and eligible lots are ordered nearest-expiry-first, so the system picks the right batch rather than leaving it to the picker.
Yes. A lot set to hold or quarantine is excluded from availability without moving any quantity, so QA-pending, under-test or damaged stock can't be picked. Release it to available once QC passes.
Yes. Every movement writes an immutable, serial-numbered ledger row stamped to the lot, so you can trace any batch forward and backward — every receipt, issue, location and customer — in one click.
Both. Keep pharma stock records inside your own network if you prefer. The immutable ledger, serial-numbered records and before-and-after audit trail on every write keep records attributable and tamper-evident.
No. This page leads with the pharma angle, but Fast Inventory is configurable inventory software for manufacturers, distributors, traders and 3PL across India and worldwide.
FEFO discipline, batch recall and near-expiry control for perishable food and beverage stock, from receipt to dispatch.
Learn moreBatch tracking, hazmat and segregation zones, and tight stock valuation for chemical raw materials and finished products.
Learn moreCold-chain batch control with the returns and claims handling that dairy distribution runs on, all on one stock ledger.
Learn moreFast PO- and sales-driven stock with reorder alerts and barcode entry for retail and pharmacy chains that still need batch and expiry.
Learn moreA 30-minute demo — your items, your batches, your expiry dates on screen. See lot genealogy, FEFO issue, quarantine holds and one-click recall trace work as one stock record.
